Tally Prime Course for Beginners: Accounting, GST and Inventory

What Will You Learn in This Tally Prime Course?

• Set up Tally Prime end to end: Install the software, create a company and configure accounting, inventory and GST features from the start.
• Create ledgers and pass every voucher type: Build a correct chart of accounts and record payment, receipt, contra, purchase, sales, journal, debit note, credit note and stock journal entries.
• Record GST-compliant purchases and sales: Set up HSN codes, CGST, SGST and IGST, handle multiple tax rates on one invoice, automate GST calculations and generate a print-ready invoice.
• Manage inventory with accuracy: Create stock groups, items and godowns, track stock movement, view the stock summary, analyse aging and valuation, and handle physical stock differences.
• Track outstanding receivables and payables: Use bill-wise accounting, bill references and credit periods to monitor overdue bills and generate aging summaries.
• Generate financial statements and reports: Produce trial balance, balance sheet, profit and loss account, cash flow statement, ratio analysis and customised ledger reports.

Course Curriculum

1. 01Introduction and Installation — Part 1What accounting software is, the seven-stage accounting process, why Tally Prime is the most widely used accounting software in India, and an overview of its capabilities for small and medium businesses.
2. 02Introduction and Installation — Part 2System requirements, downloading Tally Prime 6.0 from tallysolutions.com, the difference between the standard and Edit Log versions, installation steps, and how to activate a Silver or Gold licence or use Educational mode for practice.
3. 03Accounting, Inventory and Taxation ConceptsThe double-entry system, the role of ledgers and vouchers, what inventory management means in Tally, and how the software automates GST calculations and return preparation.
4. 04Setting Up a Company — Part 1Creating a company database, selecting the data path, entering company details (name, address, state, PIN code, GST number, financial year), and enabling accounting, inventory and GST features.
5. 05Setting Up a Company — Part 2The Gateway of Tally layout, the left information panel, navigating the menu, loading multiple companies, and how to alter or shut a company.
6. 06Accounting Masters — Ledgers and GroupsCreating ledger accounts individually, from the Masters menu and in bulk using Multi Create; assigning each ledger to the correct group so it appears in the right place in the profit and loss account or balance sheet; altering ledgers from the voucher screen using Ctrl+Enter.
7. 07Journal Entries and Types of VouchersThe three golden rules of accounting, the difference between accounting vouchers and inventory vouchers, and an overview of the six core voucher types: receipt (F6), payment (F5), sales (F8), purchase (F9), contra (F4) and journal (F7).
8. 08Voucher Entry — Receipt, Payment and ContraStep-by-step entry for a capital introduction receipt, a stationery payment and a cash-to-bank deposit; voucher date, account, particulars, amount and narration; single-entry vs double-entry mode; F12 configuration options.
9. 09Voucher Entry — Sales, Purchase and Journal — Part 1Configuring the purchase voucher (F12), recording a purchase from Ram Trading Company with stock items, quantities and rates; creating ledgers on the fly; recording a sales voucher (F8) with party and stock details.
10. 10Voucher Entry — Sales, Purchase and Journal — Part 2Recording journal entries for rent provisions and furniture purchases; using F7; creating multiple references and credit periods; viewing and altering entries in the Day Book; deleting vouchers with Alt+D.
11. 11Purchase Order Processing (without GST)Activating the purchase order voucher type, creating a creditor with credit period and address details, raising a purchase order for mobiles and earphones with delivery dates, receiving a partial delivery against the order and viewing the purchase orders outstanding report.
12. 12Sales Order Processing (with GST)Activating GST in the company (F11), creating CGST, SGST and IGST ledgers under Duties and Taxes, altering the purchase and sales ledgers for GST applicability, activating the sales order voucher type, recording a sales order with 18% GST on mobiles and earphones, and adjusting partial deliveries.
13. 13Purchase Bill Entry with Multiple GST RatesEnabling GST, creating the three tax ledgers, defining HSN codes and GST rates (18% and 12%) at the stock item level, creating a creditor with state and GST registration details, and recording an invoice where CGST and SGST are auto-calculated differently for each product.
14. 14Sales Bill Entry with Multiple GST RatesCreating a debtor in another state, setting the correct PIN code for e-way bill compliance, selecting IGST for inter-state sales, printing and exporting the GST-compliant invoice as a PDF.
15. 15Automatic Round OffCreating a round-off ledger under Indirect Expenses with Invoice Rounding type, choosing normal, downward or upward rounding, and activating the feature on the sales ledger.
16. 16Bill-wise Accounting — Part 1Enabling bill-wise entry, creating a new reference on a sale, setting a due date and credit period, receiving a part payment and mapping it against the original bill reference, and viewing the outstanding receivables report with overdue days.
17. 17Bill-wise Accounting — Part 2Creating an advance payment reference before material is received, mapping the purchase bill against the advance and creating a new reference for the balance, creating multiple credit references on a single invoice, and viewing the outstanding payables report.
18. 18Viewing Outstanding ReportsNavigating to Statement of Accounts — Outstanding; viewing receivables and payables summaries; settling bills directly from the report screen; generating an aging summary (bill-wise or due-date wise) with custom aging slabs.
19. 19Bank Transaction Entries — Part 1Creating a bank ledger with account number, IFSC code and branch; configuring cheque book series, cheque printing format, auto-reconciliation settings and e-funds transfer limits.
20. 20Bank Transaction Entries — Part 2Printing a self-cheque via contra entry; recording a supplier payment by cheque; selecting the correct cheque series; previewing the cheque print; viewing the cheque register and cancelling cheques.
21. 21Bank Transaction Entries — Part 3Recording postdated cheques, marking a payment voucher as postdated, viewing the postdated cheque summary report and including postdated transactions in accounting reports.
22. 22Bank Transaction Entries — Part 4Setting up and using e-funds transfer (RTGS/NEFT) in a payment voucher, defining account number, IFSC code and transfer mode, and understanding how the standing instruction is sent to the bank.
23. 23Backup, Restore, Split and Migrate Data — Part 1Backing up company data to a separate folder, the .tbk backup file format, restoring data from a backup file, and best practices for data security.
24. 24Backup, Restore, Split and Migrate Data — Part 2Verifying data before splitting, splitting company data into two separate databases by financial year, and migrating data when upgrading to a new Tally Prime release.
25. 25Inventory Management — IntroductionWhat inventory management is in Tally Prime; key terms: stock item, stock group, unit of measurement, go down and stock valuation method; the difference between a trader’s and a manufacturer’s inventory needs.
26. 26Creating Inventory Masters — Part 1Creating stock groups (Mobiles, Mobile Accessories) and subgroups (Samsung Mobiles, Apple iPhones, Earphones, AirPods, Screen Guards); defining HSN codes and GST rates at the stock item level; creating stock items with unit of measurement (pieces, numbers) and quantity codes.
27. 27Creating Inventory Masters — Part 2Verifying the chart of accounts for inventory, integrating accounts with inventory (F11), creating multiple godowns (Main Location, branch godown), and selecting the correct godown while recording a sales entry.
28. 28Stock Summary ReportViewing the real-time stock summary; configuring the report (opening balance, inward/outward movement, value, quantity); drilling down from group to item to voucher; viewing profit margins per stock item; graphical monthly purchase and sales analysis.
29. 29Stock Analysis — Part 1Adding comparison columns (Samsung vs Apple) in the stock summary; viewing stock position for a single item (stock in hand, purchase orders outstanding, saleable stock); checking stock location by godown.
30. 30Stock Analysis — Part 2Inventory Books navigation (item-wise, group-wise, godown-wise); monthly summary; stock query (last purchase price, sales history); top buyers and sellers; movement analysis; voucher details.
31. 31Stock Aging and ValuationStock aging analysis with custom slabs (0–30, 30–60, 60–90 days); reorder status report; stock valuation methods (average cost, FIFO, standard cost); changing the valuation method in the stock summary and profit and loss account; recording a physical stock adjustment through a journal voucher.
32. 32Debit Notes and Credit NotesWhen to use a debit note (purchase return, increase in purchase value) and a credit note (sales return, decrease in sales value); activating both voucher types; recording a purchase return with GST reversal; recording a sales return; linking notes to original invoices.
33. 33Viewing Ledgers and BalancesNavigating to Display More Reports — Account Books — Ledger; bill-wise view; monthly summary; columnar report; exception reports (overdue payables, purchase orders outstanding); applying single and advanced filters (by voucher type, by stock item); showing running balance; printing and exporting ledger reports in PDF or Excel.
34. 34Generating Financial StatementsTrial balance (opening, transaction summary, closing); balance sheet; profit and loss account with stock valuation; cash flow and fund flow; ratio analysis; printing and exporting financial reports.
35. 35Security FeaturesSetting an admin password for the full company data; enabling security controls in the company; preventing data from being opened in Educational mode; creating the administrator user.
36. 36Creating Multiple UsersDefault security levels (Owner, Data Entry Operator); creating users with individual passwords; defining user roles (create/alter/display/print access per voucher type and report); backdated voucher limits; cutoff dates; password policy (length, complexity, expiry).
37. 37Print and Export of Reports — Part 1Application-level print configuration: default printer, paper size, number of copies per voucher type, preview as default, company name and logo on all documents.
38. 38Print and Export of Reports — Part 2Printing from the application’s Others menu (voucher register, bank book); report-level and voucher-level print/export; configuring the sales invoice print (simple vs detailed format, quantity, batch, godown, GST, bank details, narration, number of copies).
39. 39Custom Voucher NumberingAltering the voucher type to set automatic numbering with prefix, suffix and restart date; defining yearly or monthly numbering patterns; numeric width and zero-prefill; setting different patterns for domestic and export sales.
40. 40Stock JournalsActivating the stock journal voucher type; recording an inter-godown stock transfer; recording raw material consumption and finished goods production for a manufacturing concern; recording stock shortages.

Who Should Take This Course?

Software Used in This Course

• Tally Prime 6.0 — The main software used across all 40 lessons, covering both the standard and Edit Log versions. The course uses the Silver (single-user) licensed version for demos, with guidance on using Educational mode for practice.

What Can You Do After This Course?

What to Learn Next

Frequently Asked Questions

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This course walks you through every feature you’ll use in a real accounting role — from your first voucher entry to GST invoices, inventory reports and financial statements. Study at your own pace, revisit any lesson, and ask the 24/7 AI tutor whenever something isn’t clear.

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